How It Works
Three simple steps to get accurate calculations
1
Enter Distance
Input one-way miles to the job site.
2
Set Cost Factors
Define vehicle cost per mile and your hourly rate.
3
Configure Zones
Set your free radius and minimum travel charge.
4
Get Fee Structure
See recommended travel fees and pricing breakpoints.
Loading Mileage & Travel Charge Calculator...
Frequently Asked Questions
What should I charge per mile for travel?
Calculate: Vehicle cost ($0.67 IRS rate) + time cost (hourly rate ÷ average speed). At $85/hr and 35mph, that is $0.67 + $2.43 = $3.10 per mile. Most charge $1.50-$3.50 per mile beyond free zone.
How far should my free service radius be?
5-15 miles is typical. Urban areas: 5-10 miles. Suburban: 10-15 miles. Rural: 15-20 miles. The free zone should cover your core market without eating profits. Price it into your base rate.
Should I charge for round trip or one way?
Charge round trip (or at least 150%). You have to get back. Some discount to 150% acknowledging you might have another job nearby. Full round trip (200%) is completely fair.
How do I explain travel charges to customers?
Be transparent: "We include travel within [X] miles. Beyond that, we charge [$/mile] to cover vehicle costs and drive time." Provide a zone map if possible. Customers respect clear policies.
When should I decline far jobs?
When travel cost exceeds 25-30% of job revenue, reconsider. Far jobs need higher minimums or premium pricing. Alternative: Cluster far jobs on same days to reduce per-job travel cost.
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Results are estimates for informational purposes only. Consult professionals for important decisions.