How It Works
Three simple steps to get accurate calculations
1
Enter Tool Costs
Add monthly cost for each AI/SaaS tool.
2
Set Usage & Seats
Estimate usage percentage and seat count.
3
Set Cut Threshold
Define minimum usage to keep a tool.
4
Get Recommendations
See which tools to cut and potential savings.
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Frequently Asked Questions
How do I measure AI tool usage?
Check: Active users in admin panel, login frequency, API calls (if applicable), survey your team. Most tools show usage stats. Below 50% active usage is usually a cut candidate.
When should I cut an AI tool?
Cut when: Usage below 30%, duplicate functionality exists, cost per active user is too high, or team works around it. Consider: Switching cost, contract terms, and team pushback.
How do I consolidate overlapping tools?
Steps: Map features used in each, identify primary tool that covers most needs, migrate workflows, train team, cancel duplicates. Allow 1-2 month transition period.
What is a reasonable AI tool budget?
Typical: $50-200/employee/month for core AI tools. High-usage teams: $200-500. Startups: Start with 2-3 essential tools. Enterprise: Negotiate volume discounts.
Should I negotiate annual vs monthly?
Annual saves 15-25% typically. Worth it for tools you'll definitely keep. Monthly for: New tools you're testing, uncertain usage, or budget flexibility needs.
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Results are estimates for informational purposes only. Consult professionals for important decisions.